Hidden Hammocks Estates Homeowners Association


	Hidden Hammocks Estates Homeowners Association Coral Springs, Florida BOARD OF DIRECTORS MEETING August 16^th, 2005 Benchmark Property Management Co. 7932 Wiles Road, Coral Springs, Florida Present: Tom Base – President Michael Thorz - Treasurer Tom Toth - Secretary Ira Geier - Director at Large Bob Filoramo - Director at Large Melissa Kushner - Benchmark Property Mgmt. The minutes of the June 21^st BoD meeting were reviewed and approved 4/4 More than 3 homeowners were present to volunteer these Good and Welfare discussion topics: Þ To improve security, HO’s finance a fence along the East FPL easement Þ More lighting is needed along the SW corner of Chardonnay Þ To improve lighting, the HOA should supply 75w bulbs for all HO’s Þ An architectural review board was proposed Þ To improve the common landscaping, landscaping services used by other communities should be contacted Þ To improve HO landscaping, the HOA should contract services for all 173 HO Þ Copies of the Coral Springs landscaping code are needed Þ For an HHE landscaping standard, pictures of the ‘standard’ should be taken Þ An open house for realtors was proposed Þ Putting pictures of ‘the best of HHE’ on the website was proposed Committee reports included: Þ Newsletter (Ira G): Melissa, Dave, and Ira will do a newsletter Þ Website (Tom T): 459 visits last month Þ Social: A note for volunteers should be sent to HO’s Þ Grievance (Jay N): A GC meeting convened for 6 HOs; The Treasurer’s Report from Mike Thorz included: Þ Cash on hand $79,144 Þ Reserves $24,192 Þ Past due assessments for 3 HO’s $ 1,601 Þ Past due special assessments 0 Þ Delinquent payments from 19 HO’s $ 554 Þ Net income $17,381 Property management report from Melissa Kushner included: Þ Welcome to Diane Solo, our new property manager Þ Many thanks and best of luck to Melissa Þ For the delinquency report, two certified letters were sent Þ Property inspection was conducted August 15^th.The report will be emailed to the BoD in the next 48 hours Þ Several meetings were held with Tropics North toward improved service. Another meeting will be held by the end of the week. Crime Report Þ Two auto burglaries; one grand theft auto Old Business Þ For security along the east easement: 4/4 agreed on putting the proposed hedge on hold; quotes are needed for two gates (north & south); the survey needs to be completed Þ For security at the front gate: Incidence reports are being reviewed; 4/4 approved continuing to enforce the gate rules Þ For landscaping violations: copies of the C.S. code, the Rules & Reg, and HHE Articles 12&14 should be sent to HO’s Þ For HHE landscaping of common areas: 5/5 approved getting bids and interviewing new services Þ For the Grievance Committee, the head of the committee is required to attend the meetings Þ To reduce speeding, fifty ‘SLOW DOWN’ T-shirts were purchased and will be distributed New Business: Þ Landscape standards: Detailed pictures of HO landscaping around the community were reviewed; a summary of the C.S. code, the HHE R&Regs, and the HHE articles regarding landscaping were reviewed Þ The Annual HOA meeting will be held September 20^th Þ The ’06 budget process is starting in September A BoD Legal Meeting was held after the general meeting Þ Taking three changes of the HHE documents to HO proxy was approved 4/5: Pre-litigation agreement, fines applied before assessments, ½ instead of 2/3 HO vote requirement The meeting was adjourned. The next BoD meeting will be in September 6^th