Hidden Hammocks Estates Homeowners Association


	Hidden Hammocks Estates Homeowners Association Coral Springs, Florida BOARD OF DIRECTORS MEETING August 31, 2004 Benchmark Property Management Co. 7932 Wiles Road, Coral Springs, Florida Present: Tom Base - President MIchael Thorz - VP/ Treasurer Tom Toth – Secretary Bob Filoramo - Director at Large Ira Geier - Director at Large Melissa Henann – Benchmark Property Mgmt. At 6:30, the BoD meeting was called to order by Tom Base The minutes of the July 26^th BoD meeting were reviewed and approved 5/5 More than 6 homeowners were present to volunteer these Good and Welfare discussion topics: Þ Security post orders should be followed Þ Changing the meeting to 6:30 was appreciated Þ A HO's handicapped child was delayed at the gate Þ What plans or organization is in place for after a hurricane Þ A HO applied for a fence on the easement Þ A HO requested the enforcement of the overnight parking ban Þ A HO had damage to a car Þ A reckless driver scared a child Þ For large parties, the HO should make arrangements for security gate entry Þ A neighborhood crime watch procedure and sign was suggested Þ Transponders failures Þ The Wiles hedge was not trimmed inside The Newsletter and Welcoming Committees need volunteers. A HO volunteered for the Social Committee Property management report discussions included: Þ The delinquency report Þ The violations report included: First notices: 45 First notices for mailboxes: 12; Second notices: 14; Final notices: 8; Extensions: 2 MIchael Thorz Treasurer's Report included: Þ Cash on hand operating $53,692 Þ Reserves $27,148 Þ HO past due assessments 9 Þ HO in repayment plan 1 Þ Past due assessments $6,162 Þ HO past due late fees and fines 14 Þ Fines and late fees owed $564 Þ Discontinuance of transponder for late fee on assessment was approved 4/1 contingent on attorney's approval Legal issues were discussed: Þ Case #1 repayment plan is being followed OK Þ Cases #2 and #3 in foreclosure proceedings Old Business Þ The lake level will be reviewed by Pine Tree Water District Þ Guardhouse painting will be completed during the next month Þ The project to repair of the light pillars along Wiles is complete Þ The project to repair and improve the front landscaping is complete Þ For the transponders, additional stock has been received. Problems with transponders are being pursued with the supplier Þ For the pavers around the guardhouse, additional quotes are needed Þ For security along the east FPL easement, new signs and policy are needed Þ A solution for large parties jamming the entrance for residents was tabled 5/5 Þ Vehicles in violation of the overnight parking ban were proposed to be towed. The R&R will be updated and a sign posted. New Business: Þ The Security R&R need to be updated to address HOs holding the gate open to allow entrance by vehicles that have not been checked or logged in by security Þ A meeting with Fortress convened at 6:00. The subjects discussed were: coverage during the impending hurricane; gate entry for large parties; passcodes; upgrading the software system from the 'lite' to the complete version. Þ Removal of the dead palm tree from south Rothschild was approved 5/5 Tabled items remained tabled: Þ Tree trimming all street trees Þ Wiles Rd homeowners covenant Þ Pre-litigation agreement Þ Install FPL blind on both sides of Rothschild The meeting was adjourned. The next BoD meeting will be at the end of September